Things to Consider While Planning Migration From OpenText Office 365

OpenText is a very popular name in the world of enterprise information management, and their Content Server is one of the early pioneers of ECM. That is the sole reason why so many firms all over the world use OpenText’s software as a collaborative platform. It is on this platform that they do all of their work. It is a very powerful tool and is used by approximately 46000 firms.
In recent times, however, most firms have been shifting away from OpenText and IBM products to something that is more centralized and dependable. This new product is the Microsoft Office 365 SaaS suite, which is known as MS 365 nowadays. If you decide to shift your systems to MS 365, then you will need a deployment tool. The best tool can make OpenText Office 365 shifts a very easy affair.
You will need a software that is equipped to handle the migration process with ease. The best software is one which will allow you to carry out the export command in one machine, and then use another machine to export all the information to your new ECM system. The most secure way to do this is to use a dependable migration tool. Exporting and migrating processes can run in parallel.
These are some of the qualities that one could expect to find in a migration tool of high quality. You should remember this when you are looking for deployment tools.
1. Versatility: This is a quality that you have to expect of any software suite that you use for migration purposes. It is very important to pick a software that is versatile, ie., it is supported by all the mainstream systems that are used today for ECM purposes. OpenText is just one of the plethora of SaaS products implemented today. The best software has to support all of these products.
2. Advanced Configurations: It is also very important for your software to allow you to customize it properly, so that you can get the most out of your ECM systems. The client that you choose must be capable of successfully migrating all kinds of information, such as security, permissions, metadata and more. It is also very important for the migration tool to take care of property mappings and included links.
3. Intuitive User Interface: A good software would be virtually useless if it could not be used by a person who is unfamiliar with computers and software. The best migration software is one with an intuitive user interface, that can be used by novices as well. You should pick a product that has a drag-and-drop UI, which is very easy to use. These are modelled on the Windows File Explorer.
4. Fast Migration Process: A migration process can actually be very costly for the organization that chooses to have it. There is an implied cost of the new ECM suite that you are migrating to. At the same time, migration will result in some downtime as well. This will cost your business in other ways. That’s why you need a migration tool that will minimize your costs by saving time.
5. Compatibility with Object Types: Existing EIM and ECM systems have a lot of different objects and elements to work with. There are emails, documents, links, spreadsheets, etc. that have to be collated and sent to the right destination quickly. The ideal OpenText Office 365 migration tool is one that will be 100% compatible with all of the different types. By exporting all your objects, you can resume work quicker.
Elements of the Migration Process
Here are some of the key elements of the migration process that you should know.
● Export Stage: During this stage, data is loaded from the existing servers into the memory of the deployment/migration tool.
● Loading Stage: At this stage, the loaded data is read and fed into the deployer. All destinations are also collated.
● Deployment Stage: All the elements and databases are collated and deployed. They are also modified and configured as per requirement.
● Commitment Stage: This part of the process is the commitment, where all the data is migrated onto the new ECM.
This is basically all the information that you need to know if you are planning to shift your ECM systems from OpenText to Microsoft Office 365. A good tool will save you a ton of time and money also.