SharePoint – Why Businesses Need It?

Microsoft SharePoint is a leading web-based application, which is utilized for sharing documents, content collaboration, advanced search, etc. Over the years, there have been different versions of Sharepoint, but it is quite easy to upgrade them. For instance, companies can easily migrate Sharepoint 2003 to the latest version that is SharePoint 2016 and access advanced features. There are many reasons why companies rely on SharePoint, and in this article, we are listing some of the prominent reasons.

Easy To Use

One of the key reasons why organizations go for SharePoint is the ease of use it extends. The developers have made the entire solution with ease of use in mind so the companies would not need any external professional assistance. Whether the team needs to update the website or it needs access to certain tools, Sharepoint provides the flexibility to do the same. It is designed to extend a consolidated model that includes powerful yet straightforward features and tools.

Versatile Functionality

Sharepoint is built to offer high flexibility. This extensively collaborative platform acts as an intranet, that is basically an internal website for the company to facilitate the sharing of information, contacts, task scheduling, etc. Team leaders can assign various permission levels based on the status of the users. Moreover, the software allows file management, document sharing, business information, social networking. On the whole, it enables you to efficiently manage the day-to-day operations of the business.

Optimized Security

SharePoint latest versions come with more robust security features that mitigate the outage risks as well as unauthorized access. The new security features include authentication enhancement, upgraded workflow, etc., along with optimized share-ability and information access, the solution also ensures reliable data integrity. Other access/editing privileges as well as security configurations, can be managed at the individual document or data level.

Moreover, the collaboration application offers enhanced security for companies that manage sensitive data. It allows you to configure various settings for administering storage, shareability, and auditing to assist in facilitating compliance with particular data security regulatory requirements

Streamlined Business Operations

SharePoint is an effective collaborative solution, which makes it easier to gather and organize data in a centralized location. Data collection from suppliers, interactions with clients, or communication with customers can be secured within SharePoint. Additionally, employees can also generate business intelligence portals where data can be displayed on web parts, scorecards, or dashboards. This helps in making a more data-backed decision, monitor preferences of the consumers or predict fluctuations in respect to demand and supply.

Improved Integration

Migration SharePoint 2003 provides an efficient integration with your existing business application. It is designed to work well with products including MS Exchange Server, Microsoft Office Suite, ERP, MS Unified Communications, CRM, etc. Unlike older versions of SharePoint, the latest modules are designed to offer compatibility with major modern web browsers.

Enhanced Content Delivery

There are different professionals who are dedicated to optimizing the content strategy of the business. And, an effective strategy needs edits, timely approvals, feedback etc. Companies that depend on a series of folders to share and manage contents, then they are certainly falling behind. It will be difficult to track the flow of the content and decide whether or not you are receiving the latest edited file.

When you migrate SharePoint 2003 to the latest version, you get a real-time update of the content. Users can create, submit the content, and submit it for approval in a matter of seconds. Moreover, you can pre-schedule the content for a certain time on your site to go live. Even if you are sharing content in multiple languages, you can use SharePoint as it comes with document library templates. It assists you to efficiently work between the main document along with various translations.

Improved Productivity

When all the information is consolidated in one centralized location, it makes it easier for employees to access the required files. This, in turn, saves a significant amount of time that employees are searching through the folders to get the data that they need. The data management features of SharePoint contributes to increasing the productivity of the employees.

Final Thoughts

Companies in the highly competitive market need to be versatile, agile, and smart. And, effective solutions like SharePoint makes it easier for businesses to be more organized and streamlined to deliver better results.

migrate Sharepoint 2003